Administrative Coordinator Central Programming

Katy, TX
Full Time
Entry Level
Administrative Coordinator Central Programming
Katy, TX

Summary of Position
The Administrative Coordinator to Central Programming will use their professional experience and skillsets to proactively support the Central Programming Pastor by providing high-level administrative and operational support, ensuring alignment, communication, and execution across live production, worship, communications, and creative. This role serves as the central coordination hub for all programming and content—spanning weekend services, digital platforms, and worship music releases—ensuring consistency, timeliness, and strategic promotion across every channel.

Modeling Biblical Priorities
Responsible for upholding Biblical priorities and core values of Newlands Church. The team member should represent a growing personal relationship with Christ.

These objectives are accomplished by:
  • Committing to a daily quiet-time with God.
  • Participating in a Newlands Church group on a regular basis.
  • Setting appropriate boundaries to protect character and integrity.
  • Developing personal evangelism opportunities within and outside the church.
  • Supporting the ministries of Newlands Church by faithfully tithing.
  • Adhering to and encompassing the Core Vision and Values of Newlands Church employees
  • Submitted to the leadership and vision of Newlands Church

Principal Responsibilities
Calendar & Scheduling Management
  • Manage and maintain the Central Programming Pastor’s calendar
  • Coordinate cross-department meetings, rehearsals, writing sessions, and planning cycles
  • Align timelines across service programming, content creation, and music releases
  • Ensure all volunteers and contractors are scheduled and prepared in advance

Service & Programming Coordination
  • Build and distribute weekly service run sheets and programming documents
  • Align worship sets, production elements, and creative content into a unified flow
  • Track deadlines for all service components (scripts, slides, media, transitions)
  • Ensure all teams are informed, equipped, and ready for execution

Worship Music Release Coordination
  • Coordinate timelines for songwriting, recording, and release schedules
  • Track deliverables for each release (audio, video, artwork, metadata, lyrics)
  • Partner with worship and comms & creative teams to execute promotion plans
  • Build and manage pre-release, launch, and post-release timelines
  • Ensure alignment between live service moments and released music

Communications & Creative Coordination
  • Coordinate timelines for content creation, approvals, and distribution
  • Ensure messaging consistency across services, social media, app, and music platforms
  • Facilitate collaboration between ministry departments and creative teams
  • Maintain visibility on content pipelines to prevent bottlenecks

Content & Distribution Alignment
  • Ensure all content is delivered and scheduled appropriately across:
    • In-service environments (screens, video elements)
    • Social media platforms
    • Church app
    • Internal communications (emails, team updates)
    • Music distribution and promotional channels
  • Verify accuracy, timing, and consistency of messaging across all platforms
  • Align publishing schedules with services, campaigns, and music releases

Project & Task Management
  • Track action items from programming, creative, and worship meetings
  • Manage timelines for sermon series, campaigns, major events, and song releases
  • Coordinate with team leads to ensure deadlines are met
  • Identify delays or gaps and escalate as needed

Meeting Preparation & Execution
  • Prepare agendas, planning documents, and supporting materials
  • Capture and distribute clear notes with next steps and ownership
  • Ensure meetings are structured, efficient, and outcome-driven

Systems & Workflow Management
  • Maintain and improve systems for service planning, content workflows, and music release processes
  • Organize shared assets (documents, media, templates, song files)
  • Help implement scalable workflows for communications, creative, app, and music distribution
  • Support rapid adjustments when programming or release plans change

Meetings
  • Weekly oversight
  • All Staff Meetings
  • Production/Weekend Service
  • Comms & Creative
  • Worship Planning

Key Performance Measurements
  • Services, content, and music releases are executed on time and without breakdowns
  • Song releases are supported with clear, coordinated promotion plans
  • Messaging is consistent across stage, social, app, and music platforms
  • Creative and communication workflows operate without last-minute pressure
  • The Central Programming Pastor is freed to focus on leading department leaders

Skills and Qualifications
  • Strong written and verbal communication, with clear and centralized information flow
  • Heart for excellence, detail-oriented, organized, and able to manage multiple priorities
  • Experience driving complex projects and events from planning to delivery
  • Strategic thinking — builds repeatable, scalable workflows and keeps services, content, and music releases aligned
  • Solution-oriented with a positive, adaptable approach to problem solving
  • Proactive, self-motivated, and thinks like an owner
  • Teachable and responsive to changing programming and music release needs
  • Checks in with leaders to ensure alignment on major decisions
  • Proficient with Planning Center Online, Microsoft Office, OneDrive/SharePoint, Basecamp, Slack, and Dropbox
     
Employment Requirement:  All Staff must be a member or become a member of Newlands Church upon employment


POSITION SPECIFICATIONS
Payroll Status: Non-Exempt, Hourly
Classification: Full-time
Office Location: Katy, TX
Campus Location: Katy, TX
Schedule:  40 hrs/wk
Workdays: Su-Th

STAFF CATEGORY
Support Staff

REPORTS TO
Central Programming Pastor

CONSULTS WITH
All Staff

LICENSING
Not required

EDUCATION REQUIREMENTS
College degree or equivalent work experience

EXPERIENCE
Minimum two (2) years’ experience in a related field
 
Issue Date: 4/16/26
Revision Date: 4/16/26
Revision No.: 2026.1

Newlands Church does not discriminate in employment opportunities or practices on the basis of race, color, sex, national origin, age, disability, or any other characteristic protected by law as it applies to churches.  However, Newlands Church does discriminate on the basis of religion.

Newlands Church job descriptions are not comprehensive. They provide candidates with a general idea of what the job will entail. Actual job descriptions are subject to change based on the needs of the church and staff.
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